Canon FAXPHONE L100
4.1Editor score
Fast 19 PPM print speed
30-sheet auto document feeder
Includes telephone handset
10 Best Fax Machine with Phone (November 2026) Expert Guide
Finding a reliable fax machine with phone capabilities is essential for many modern businesses. These devices streamline communication by combining sending, receiving, and calling into one unit.
We evaluated ten top models based on performance, usability, and value. Our comparison considers speed, memory, paper capacity, and additional features like scanning or wireless connectivity.
Each pick highlights unique strengths and ideal use cases. Note that availability and pricing can shift quickly, so verify details before purchasing to ensure you get the right fit.
Top 3 Picks for Best Fax Machine with Phone
Brother IntelliFax 2820
4.2Editor score
8 MB memory stores 500 pages
250-sheet input capacity
Super G3 fax technology
Brother PPF4750E IntelliFax
4.4Editor score
High-performance laser fax
Up to 15 ppm copying
Plain paper fax type
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Top 10 Best Fax Machine with Phone in 2026 Compared
The following table offers a side-by-side comparison of all ten selected models. Review the key specifications to quickly identify which device aligns with your specific office needs.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575 Personal Fax
512 KB memory stores 25 pages
9,600 BPS fax modem
50-sheet paper capacity
4.1Editor score
Editor's Choice
Brother FAX-575 Renewed
9,600 BPS fax modem
512 KB memory stores 25 pages
50-sheet paper capacity
3.8Editor score
Best Budget
Canon FAXPHONE L100
Prints up to 19 PPM
30-sheet auto document feeder
512 sheets memory capacity
4.1Editor score
CimFAX A5 Paperless Fax
Send via PC or mobile
Auto forward to email
Auto save to local folder
4.0Editor score
Brother MFC7240
21 ppm print copy speed
250-sheet paper tray
USB wired connectivity
4.2Editor score
Panasonic KX-FHD331
Caller ID compatible
Uses plain paper
9.6 Kpbs modem speed
Brother PPF-2800
10 pages per minute
108-station auto dialing
Stores up to 90 pages
3.6Editor score
Brother IntelliFax 2820
8 MB memory stores 500 pages
20-page auto document feeder
14.4 Kbps modem
4.2Editor score
Brother PPF4750E IntelliFax
Super G3 plain paper fax
Laser printing technology
Up to 15 ppm copy
4.4Editor score
Canon FAXPHONE L80
33.6 Kbps Modem
Telephone handset included
Print at 6 ppm
3.6Editor score
1. Brother IntelliFax 2820 – Best Overall for Heavy Use
Brother IntelliFax 2820
8 MB memory
250-sheet input
14.4 Kbps modem
Super G3 fax
The Brother IntelliFax 2820 stands out for its massive memory and paper handling. With an 8 MB internal storage, it holds up to 500 pages, reducing interruptions during busy periods.
Pros
- Large memory capacity
- High paper input tray
- Clear laser output
- Easy auto dialing
- Reliable performance
Cons
- No network card
- Basic display screen
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Its 250-sheet input capacity ensures you can run long fax jobs without constant refills. The 14.4 Kbps modem delivers fast transmission speeds for professional results.
While it lacks modern network features, it focuses on core faxing needs effectively. The simple interface makes it accessible for users who prioritize function over complexity.
This machine is ideal for small offices needing dependable fax capabilities. It balances speed, storage, and ease of use better than most models in this price range.
Large Memory for High Volume
The 8 MB memory stores up to 500 pages, ensuring continuous operation without interruptions during peak hours.
Efficient Paper Handling
A 250-sheet input tray minimizes refills, while the 20-page feeder streamlines sending multi-page documents quickly.
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2. Brother PPF4750E IntelliFax – Best Premium Laser Fax
Brother PPF4750E IntelliFax
Laser technology
15 ppm copy
Super G3 fax
Plain paper
The Brother PPF4750E is designed for business environments requiring top-tier fax performance. It uses laser technology for crisp, professional documents every time.
Pros
- High performance output
- Fast copying speeds
- Quality laser print
- Business-grade build
- Efficient faxing
Cons
- Limited features
- Higher cost
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With copying speeds up to 15 ppm, it handles document reproduction efficiently. The Super G3 fax ensures reliable transmission across different networks.
Though it may cost more than basic models, the build quality and speed justify the investment for high-volume users. It simplifies document management significantly.
Choose this model if you need a dedicated fax that integrates copy functions seamlessly. It offers a robust solution for offices prioritizing document quality and reliability.
Superior Document Quality
Laser printing technology ensures crisp text and graphics, making every fax look professional and polished.
High-Speed Copying
Copy speeds of up to 15 ppm allow quick reproduction of contracts and forms without waiting.
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3. Canon FAXPHONE L100 – Best Budget Laser Option
Canon FAXPHONE L100
19 PPM print
30-sheet feeder
512 sheets memory
Includes handset
The Canon FAXPHONE L100 offers impressive performance at a budget-friendly price point. Its laser engine prints up to 19 pages per minute, keeping workflows moving.
Pros
- Affordable price
- Fast print speeds
- Good memory capacity
- Includes phone handset
- Easy to use
Cons
- Basic functions
- Plastic build
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It includes a 30-sheet auto document feeder and ample memory for storing incoming faxes. The included telephone handset adds convenience for voice calls.
While the build is primarily plastic, it withstands daily use well. The trade-off for the lower cost is a simpler interface and fewer advanced connectivity options.
This unit is perfect for small businesses needing essential fax and copy functions without breaking the bank. It delivers solid value and straightforward operation.
Cost-Effective Performance
Delivers laser-quality output and fast printing speeds at a price point accessible for small offices and home users.
Integrated Communication
The included telephone handset allows you to handle both voice calls and fax transmissions from one device easily.
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4. Brother FAX-575 – Best Personal All-In-One
Brother FAX-575
Easy-to-operate fax
9,600 BPS modem
512 KB memory
50-sheet capacity
The Brother FAX-575 is a solid choice for personal or light office use. It combines faxing, copying, and phone capabilities into one compact unit.
Pros
- Simple operation
- Clear black-and-white copy
- Decent memory
- Includes phone functions
- Compact size
Cons
- Older model
- Limited resolution
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With a 512 KB memory, it stores up to 25 pages, allowing you to send faxes without a paper trail. The 9,600 BPS modem provides reasonable speed.
Users appreciate its easy-to-operate interface, though resolution options are limited to black-and-white copies. It suits those who need basic functions without complexity.
Consider this if you need a reliable workhorse for occasional faxing. It balances functionality and simplicity well for home offices or small setups.
Streamlined Operation
Designed for ease of use, allowing users to send faxes and make calls without complicated setup or menus.
Memory Storage
Stores up to 25 pages internally, letting you send documents even when paper runs low temporarily.
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5. CimFAX A5 Paperless Fax – Best for Paperless Offices
CimFAX A5 Paperless Fax
Send via PC/Mobile
Save to PDF
Forward to email
24/7 availability
The CimFAX A5 breaks traditional molds by removing the need for physical paper. It lets you send and receive faxes directly from computers or smartphones.
Pros
- No paper required
- Send via digital devices
- PDF output
- Email forwarding
- Tech support
Cons
- Depends on internet
- Setup complexity
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Incoming faxes are saved as PDFs to local folders or forwarded to email automatically. This approach reduces clutter and simplifies document management significantly.
While it relies on a line connection, the digital interface offers modern convenience. Users must ensure their network setup is stable for consistent performance.
This is an excellent pick for tech-savvy businesses going paperless. It merges legacy faxing with digital workflows effectively for today's connected offices.
Digital Flexibility
Send faxes via PC or mobile phone, allowing you to handle documents from anywhere without printing.
Automatic Archiving
Incoming faxes are saved as PDFs and can be forwarded to email, keeping records organized and accessible.
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6. Brother MFC7240 – Best All-in-One Workhorse
Brother MFC7240
21 ppm print
250-sheet tray
20-page feeder
USB connectivity
The Brother MFC7240 offers a full suite of office functions in one device. It prints, copies, scans, and faxes, making it a versatile addition to any workspace.
Pros
- Versatile functions
- High speed
- Good paper capacity
- High-resolution print
- Monochrome scanning
Cons
- No wireless
- Bulky footprint
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With a 250-sheet paper tray and 20-page feeder, it handles volume efficiently. The 21 ppm speed ensures you stay productive without long waits.
Though it lacks wireless connectivity, the USB connection is stable and simple. Its size might be a consideration for very small desks, but performance is strong.
Select this model if you need a comprehensive office center. It provides reliable printing and faxing capabilities for small businesses needing multiple tools.
High-Speed Productivity
Print and copy speeds up to 21 ppm keep your workflow moving quickly during busy workdays.
Large Paper Capacity
An adjustable 250-sheet tray reduces the need for frequent refills, supporting continuous printing tasks.
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7. Brother IntelliFax 2820 – Reliable Laser Choice
Brother IntelliFax 2820
Monochrome laser fax
250-sheet input
8 MB memory
220-station dialing
Another look at the Brother IntelliFax 2820 highlights its laser quality and memory. This unit ensures clear faxes and quick access to stored documents.
Pros
- Laser clarity
- Large memory
- Broadcast dialing
- High input tray
- Future printing ready
Cons
- No Ethernet port
- Standard resolution
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The 8 MB memory holds 500 pages, reducing paper usage during sending. Its broadcast dialing capability allows sending one fax to multiple locations efficiently.
While connectivity options are basic, the unit is ready for optional drivers. This makes it adaptable as office needs grow slightly without major hardware changes.
It remains a strong contender for those valuing clarity and capacity. Choose this if you need a dependable fax that delivers professional results consistently.
Broadcast Capability
Broadcast up to 270 locations easily, saving time when sending the same document to multiple recipients.
Storage Efficiency
Holds up to 500 pages in memory, allowing you to manage faxes without immediate paper consumption.
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8. Brother PPF-2800 – Best for Simple Fax Needs
Brother PPF-2800
10 ppm print
20-page feeder
108-station dialing
90 pages memory
The Brother PPF-2800 is a straightforward device focused on core faxing tasks. It uses plain paper, making it accessible for anyone familiar with standard printers.
Pros
- Plain paper usage
- Auto dialing
- 99 copies capacity
- Memory storage
- Easy setup
Cons
- Slower print speed
- Basic features
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With 108-station auto dialing, it simplifies frequent sends. The memory stores up to 90 pages, providing a buffer when paper runs low.
Speed is modest at 10 pages per minute, but sufficient for low-volume users. It makes up to 99 copies, offering basic versatility beyond just faxing.
Choose this unit if you prioritize simplicity and reliability over advanced features. It serves well for offices needing a dedicated fax without complexity.
Convenient Dialing
Auto dialing for 108 stations helps you send documents to frequent contacts with minimal keystrokes.
Plain Paper Convenience
Uses standard plain paper instead of thermal, ensuring your faxes are readable and professional.
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9. Brother FAX-575 Renewed – Best Value Refurbished Option
Brother FAX-575 Renewed
Easy faxing
9,600 BPS modem
50-sheet capacity
25 pages memory
The renewed version of the Brother FAX-575 offers the same functionality as the new model at a lower cost. It retains the 512 KB memory and fax capabilities.
Pros
- Budget-friendly
- Reliable performance
- Easy operation
- Includes phone
- Decent capacity
Cons
- Renewed condition
- No warranty
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It features the same 9,600 BPS modem and 50-sheet paper capacity. While it is renewed, it undergoes testing to ensure it meets basic standards.
Users looking to save money on office equipment will find this appealing. It avoids the cost of a new unit while maintaining core fax and phone functions.
Select this if you are comfortable with refurbished products. It provides a cost-effective way to maintain traditional fax capabilities in your workspace.
Cost Savings
Gain access to proven features at a reduced price point, ideal for tight budgets without sacrificing function.
Core Functionality
Maintains essential fax, phone, and copy features, ensuring you get the core utility you expect.
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10. Canon FAXPHONE L80 – Solid Laser Fax Option
Canon FAXPHONE L80
33.6 Kbps modem
Laser quality
6 ppm print
Includes handset
The Canon FAXPHONE L80 provides a reliable laser fax experience. It uses a 33.6 Kbps modem for fast transmission, ensuring quick delivery of documents.
Pros
- Quality laser output
- High modem speed
- Handset included
- USB interface
- Exchange warranty
Cons
- Slow print speed
- Older design
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Though it prints at 6 pages per minute, the laser output quality remains consistent. A telephone handset is included, allowing for direct communication on the line.
It supports USB connectivity, making it simple to link with computers if needed. The exchange warranty offers peace of mind regarding long-term functionality.
This unit suits users who prioritize fax speed and print quality over high-speed copying. It remains a dependable option for standard office communication needs.
Fast Transmission
33.6 Kbps modem speed ensures your documents are sent quickly, reducing wait times for incoming and outgoing faxes.
Laser Consistency
Produces high-quality laser output for professional-looking documents, even at lower print speeds.
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Buying Guide – How to Choose the Best Fax Machine with Phone
Choosing the right fax machine with phone involves evaluating several factors that affect performance and usability. Consider your volume needs and feature requirements carefully.
Transmission Speed
Transmission speed, measured in bps, determines how quickly faxes are sent and received. Faster modems like 33.6 Kbps reduce waiting time for large documents.
Look for speeds above 9,600 BPS for efficient daily operations to minimize downtime.
Memory Capacity
Internal memory stores faxes when paper is low or out. More memory allows you to queue more pages without interruption.
Choose models with at least 25 pages of storage to handle busy periods effectively.
Paper Handling
Paper capacity and feeder size affect how often you need to refill trays. A higher input capacity reduces interruptions during long tasks.
Opt for at least 150 sheets of capacity and an auto document feeder for convenience.
Print Technology
Laser printing generally produces sharper text than thermal paper. Thermal can fade over time, affecting readability of important records.
Select laser or plain paper options for archival-quality faxes.
Dialing Features
Auto dialing stations allow you to store frequently used numbers for quick access. This simplifies sending faxes to regular contacts.
Ensure the machine supports enough stations for your contact list.
Connectivity Options
Modern offices may require network or USB connectivity to integrate with computers. This enables digital sending and receiving options.
Check if the model supports USB or Ethernet based on your office setup.
Copy Functionality
Many fax machines include copy features. If you need to duplicate documents, verify the copy speed and page limits.
Prioritize units with copy speeds matching your print needs for consistency.
Warranty and Support
A solid warranty protects your investment against defects. Exchange programs can save money if issues arise.
Look for at least a one-year warranty to ensure support availability.
How to Use and Care for Your Fax Machine with Phone
To set up your fax machine, connect the phone line to the designated port and ensure the handset is properly plugged in. Configure your user settings like fax number and time.
Regular maintenance includes cleaning the glass scanner and checking the toner levels. Dust and debris can affect scan quality, so keep the machine covered when not in use.
Store paper in a dry place to prevent jams. Ensure the paper tray is correctly adjusted for the size you are using to avoid misalignment during printing.
Frequently Asked Questions
What is the main difference between a laser fax and a thermal fax?
Laser fax machines use toner to print documents on plain paper, ensuring long-lasting and professional quality. Thermal faxes use heat-sensitive paper that can fade over time, making them less suitable for archival.
Do I need a dedicated phone line for a fax machine?
While a dedicated line ensures reliability, you can share a line with a voice phone if the device supports voice/fax switching. However, simultaneous use might cause errors.
How does memory storage help during faxing?
Memory storage allows the machine to hold faxes when paper runs out. This prevents data loss and lets you resume sending once paper is added.
Can I send faxes without using paper?
Yes, some modern models like the CimFAX A5 allow sending and receiving faxes as PDFs via email or mobile apps, eliminating the need for physical paper entirely.
What is the benefit of auto document feeders?
Auto document feeders allow you to load multiple pages at once. This speeds up the process of sending multi-page documents without manually placing each sheet.
Is it worth buying a renewed fax machine?
Renewed models offer cost savings while maintaining functionality. Ensure they come with a warranty to protect against potential defects.
How do auto dialing stations work?
Auto dialing stations store frequently used numbers in the device's memory. You can select a number from a list to send a fax quickly without manual dialing.
What factors affect fax transmission speed?
Modem speed and line quality are the primary factors. Faster modems like 33.6 Kbps transmit data quicker, reducing the time spent on each page.
Final Thoughts on Choosing the Best Fax Machine with Phone
Our top picks offer diverse solutions for every office need, from the versatile Brother IntelliFax 2820 to the budget-friendly Canon FAXPHONE L100.
Prioritize speed, memory, and paper handling to ensure smooth operations. Choose laser models for quality and plain paper options for longevity.
Verify current prices and availability before purchasing as market conditions change frequently. This ensures you get the best value and fit for your specific needs.