Canon PIXMA TR4720
3.8Editor score
Built-in fax capability included
Wireless printing support
Compact home office design
In this guide
Finding a reliable fax machine without breaking the bank can be challenging in today's digital landscape. Many businesses still require physical document transmission for legal or compliance reasons.
We analyzed ten top-rated fax machines focusing on key features like transmission speed, paper capacity, and memory storage. Our goal is to highlight models that offer the best value.
Each pick includes detailed specs and real user feedback to help you make an informed decision. Prices may fluctuate due to market demand and seasonal promotions on retailer sites.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR8620a
4.0Editor score
Auto document feeder included
Voice assistant compatibility
High capacity paper tray
Brother FAX-575
4.1Editor score
High speed transmission modem
Large internal memory storage
Standalone fax and phone
Top 10 Best Cheap Fax Machine in 2026 Compared
The following table provides a side-by-side comparison of all ten models evaluated in this guide to help you quickly identify the right fit.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575
9600 BPS modem speed
512 KB memory storage
50 sheet paper capacity
400 dpi resolution copy
4.1Editor score
Editor's Choice
Brother FAX-575 Renewed
9600 BPS modem speed
512 KB memory storage
50 sheet paper capacity
Refurbished condition unit
3.8Editor score
Best Premium
Sharp UXB20
9600 bps modem speed
449 KB memory storage
30 speed dial presets
24 page out of paper
3.3Editor score
HP DeskJet 2955
Wireless dual band Wi-Fi
60 sheet input tray
Instant Ink trial included
AI capable printing features
3.7Editor score
Canon PIXMA TR4720
Built-in fax capability
100 sheet plain paper
Auto document feeder
Mobile printing support
3.8Editor score
Canon MAXIFY MB2720
500 sheets combined capacity
20000 page duty cycle
Color laser sharp text
Business class reliability
3.9Editor score
Canon PIXMA TR8620a
200 sheet capacity total
Auto 2-sided printing
Alexa voice control
Micro SD slot included
4.0Editor score
Brother intelliFAX-2840
Laser print technology
21 ppm print speed
200 x 300 dpi
Dedicated fax machine
3.9Editor score
Brother IntelliFax 575
Thermal transfer fax
512 KB memory
10 sheet ADF
Energy Star certified
3.3Editor score
Panasonic KX-FHD331
Plain paper output
Caller ID compatible
9.6 Kpbs modem speed
Answering machine interface
2.7Editor score
1. Canon PIXMA TR8620a – Best Overall Fax Machine
Canon PIXMA TR8620a
200 sheet capacity
Auto 2-sided print
Voice assistant ready
15 ipm print speed
The Canon PIXMA TR8620a stands out as a top contender for home office faxing with a solid 4-star rating. It combines printing scanning copying and faxing into one compact unit that handles daily document needs efficiently.
Pros
- Auto document feeder included
- Alexa smart reordering
- High paper capacity
- Versatile print functions
- Energy efficient operation
Cons
- Setup can be complex
- Ink costs add up
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Its standout feature is the auto document feeder which simplifies multi-page faxing. The integration with Alexa allows you to monitor ink levels and reorder supplies without lifting a finger ensuring you never face downtime.
While the setup process might take some time to configure wireless features and voice controls the tradeoff is worth the convenience. The automatic two-sided printing saves paper which is great for eco-conscious users.
This machine is ideal for small businesses or home offices that need a reliable all-in-one solution. If you value smart features and high capacity over basic faxing this model is highly recommended.
Smart Ink Management
Alexa integration ensures you are notified when ink is low and can reorder automatically to prevent workflow interruptions.
High Capacity Paper Handling
With 200 sheets of capacity split between cassette and rear feed you can handle large print jobs without constant refilling.
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2. Canon PIXMA TR4720 – Best Budget Fax Machine
Canon PIXMA TR4720
4-in-1 functionality
100 sheet tray
Wireless printing ready
Easy ink installation
For those seeking an affordable option the Canon PIXMA TR4720 delivers solid performance with a 3.8-star rating. It is designed for home users who need occasional faxing without investing in heavy-duty office equipment.
Pros
- Built-in fax support
- Low entry price
- Compact footprint
- Mobile app support
- Simple setup process
Cons
- Basic feature set
- Slower print speeds
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Its primary strength is the inclusion of fax capabilities in a low-cost all-in-one package. The 100-sheet paper tray and auto document feeder make it practical for sending multiple documents without constant supervision.
The unit is compact and easy to set up using the Canon PRINT app which simplifies connectivity. However it lacks advanced features like voice control or high-speed printing which limits its use for high-volume needs.
This model is perfect for students or small startups needing basic fax functionality. If budget is a priority and you do not need enterprise features this printer is a smart choice.
Cost Effective Design
The affordable price point makes faxing accessible for users who do not need a dedicated standalone machine.
Wireless Connectivity
Mobile printing allows you to send faxes directly from your smartphone which adds convenience to your workflow.
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3. Brother FAX-575 – Best Premium Fax Machine
Brother FAX-575
9600 BPS modem
512 KB memory
15 seconds per page
Standalone phone fax
The Brother FAX-575 is a robust standalone unit rated 4.1 stars for reliability and speed. It is designed for users who prioritize dedicated fax functionality over multi-function convenience.
Pros
- Fast transmission speed
- Large internal memory
- Reliable phone line
- High dpi copying
- Standalone faxing
Cons
- Higher price point
- Bulky footprint size
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Its key advantage is the 9600 BPS modem which transmits pages in about 15 seconds. The 512 KB memory can store up to 25 pages allowing you to send faxes even if the paper runs out.
While it lacks wireless features it offers a solid corded handset and clear copying quality at 400 dpi. The higher price is justified by its durability and professional-grade transmission capabilities.
Buyers looking for a traditional fax phone setup will appreciate this model. It is best suited for offices that require consistent daily faxing without reliance on computer or cloud services.
Fast Transmission
The high-speed modem ensures documents are sent quickly reducing phone line usage time and improving efficiency.
Out of Paper Memory
The memory buffer ensures no faxes are lost even if the paper tray empties during transmission.
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4. Canon MAXIFY MB2720 – Best Business Laser Option
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
Color laser printing
Wireless network ready
The Canon MAXIFY MB2720 offers business-class performance with a 3.9-star rating. It is built for offices that need to print and fax high volumes of documents without frequent maintenance.
Pros
- High volume capacity
- Laser sharp text
- Business duty cycle
- Mobile printing app
- Smudge resistant ink
Cons
- Large size required
- Higher initial cost
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Its standout feature is the 500-sheet paper capacity and 20000-page duty cycle which supports heavy workloads. The laser technology ensures text remains sharp and resistant to smudging or highlighting.
While it is larger than standard home printers it includes wireless printing via the Canon PRINT app for easy mobile access. The higher cost is balanced by its long-term reliability and efficiency.
This machine is best for small businesses requiring professional output. If you need a printer that can handle daily heavy-duty tasks without slowing down this is a strong candidate.
High Volume Ready
With 500 sheets of paper capacity you can keep the machine running for days without needing to refill trays.
Durable Ink Technology
Dual Resistant High Density inks ensure your documents look professional and stay clear over time.
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5. Brother FAX-575 Renewed – Best Value Refurbished
Brother FAX-575 Renewed
Refurbished unit
Same core features
Lower cost option
Fax phone copier
This renewed version of the Brother FAX-575 offers the same core features as the new model at a reduced price. It holds a 3.8-star rating from users who value affordability without sacrificing essential faxing capabilities.
Pros
- Lower price point
- Same functionality
- Reliable performance
- Easy operation
- Cost effective solution
Cons
- Warranty limitations
- Used condition risks
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It includes the same 9600 BPS modem and memory storage ensuring quick transmission and data safety. The refurbished process ensures it works like new making it a smart choice for budget-conscious buyers.
While the warranty may be shorter than a new unit the performance remains consistent. You get a reliable fax phone combo without the full retail price tag which is great for startups.
This model is ideal for users wanting a dedicated fax machine on a budget. If you are comfortable with refurbished electronics this option provides excellent value and functionality.
Cost Savings
Choosing renewed saves money while providing the same transmission speed and memory features as the original model.
Functional Reliability
Most users report the unit performs identically to new models ensuring consistent fax operations.
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6. HP DeskJet 2955 – Best AI Enhanced Option
HP DeskJet 2955
Wireless printing
Instant Ink trial
AI formatting features
Compact design
The HP DeskJet 2955 integrates AI features to improve document output with a 3.7-star rating. It focuses on basic printing needs but includes fax capabilities through the HP app for home users.
Pros
- AI print optimization
- Instant Ink included
- Wireless connectivity
- Sustainable materials
- Compact footprint
Cons
- Limited fax features
- Slow print speed
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Its unique selling point is HP AI which removes unwanted content from web pages for cleaner prints. The Instant Ink trial ensures you have supplies without tracking levels manually which adds convenience.
While not a dedicated fax machine it handles occasional transmission via the app. The dual-band Wi-Fi ensures stable connections and the compact design fits easily on small desks.
This printer is best for home offices needing occasional faxing. If you prioritize smart printing features and environmental sustainability over dedicated fax hardware this is a good fit.
AI Print Optimization
HP AI scans pages to remove ads and whitespace ensuring professional-looking documents every time.
Smart Ink Delivery
The Instant Ink trial automatically monitors levels and delivers supplies before you run out completely.
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7. Sharp UXB20 – Best Inkjet Fax Solution
Sharp UXB20
Inkjet fax output
24 page memory
Caller ID ready
30 speed dials
The Sharp UXB20 is a dedicated inkjet fax machine with a 3.3-star rating. It is designed for users who want a standalone unit with essential communication features without extra complexity.
Pros
- Caller ID support
- Speed dial presets
- Inkjet printing
- Out-of-paper memory
- Distinctive ring
Cons
- Lower user ratings
- Older technology
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It features a 24-page out-of-paper memory and supports distinctive ring detection for multiple phone lines. The 30 speed dial presets allow you to frequently contact numbers instantly without typing.
While its rating is lower than some competitors it provides reliable basic faxing. The inkjet technology ensures color capability if you need to send colored documents or logos.
This unit is suitable for small offices needing a straightforward fax machine. If you require basic features like caller ID and speed dialing this model offers practical value.
Speed Dial Convenience
The 30 speed dial presets save time by letting you send faxes to frequent contacts with one button press.
Out of Paper Memory
The 24-page memory buffer ensures incoming faxes are stored even if the machine is temporarily out of paper.
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8. Brother intelliFAX-2840 – Best Laser Fax Speed
Brother intelliFAX-2840
Laser print technology
21 ppm speed
High speed fax
Compact laser unit
The Brother intelliFAX-2840 is a dedicated laser fax machine rated 3.9 stars for speed and efficiency. It is ideal for users who need sharp text output and fast transmission times.
Pros
- Fast laser printing
- Clear text output
- Reliable faxing
- Dedicated machine
- Cost per page
Cons
- Limited connectivity
- Bulky size
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Its laser technology allows for 21 ppm printing which is faster than many inkjet models. This speed extends to fax transmission ensuring you spend less time waiting for documents to send.
While it does not offer network readiness the dedicated nature ensures it stays online for faxing. The higher upfront cost is offset by lower long-term toner costs compared to inkjets.
This machine is best for offices prioritizing speed and text quality. If you send high volumes of text documents this model offers efficiency and reliable performance daily.
Laser Precision
Laser technology provides sharp professional text that is ideal for business contracts and formal letters.
Transmission Efficiency
The rapid transmission speed reduces phone line usage and improves workflow for high-volume users.
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9. Brother IntelliFax 575 Thermal – Best Thermal Option
Brother IntelliFax 575 Thermal
Thermal transfer
Energy Star
512 KB memory
10 sheet ADF
This renewed thermal transfer model holds a 3.3-star rating and focuses on simplicity and energy efficiency. It uses thermal paper which is often cheaper than inkjet supplies for basic documents.
Pros
- Energy efficient
- Simple operation
- Large memory
- Compact size
- Low maintenance
Cons
- Thermal paper needed
- Faded output over time
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Its 512 KB memory ensures you can send multiple pages without reloading. The Energy Star certification means it consumes less power during standby which reduces utility costs over time.
The 10-sheet ADF allows for quick scanning of short documents. However thermal paper can fade over time so it is best for documents that do not need long-term archival.
This unit is ideal for users needing a compact fax machine for light use. If you want an energy-efficient device that is easy to set up this is a practical choice.
Energy Efficiency
Energy Star certification ensures lower power consumption which benefits both the environment and your utility bills.
Thermal Transfer Benefits
Thermal transfer uses less ink and paper handling making it a low maintenance solution for basic faxing.
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10. Panasonic KX-FHD331 – Best Plain Paper Option
Panasonic KX-FHD331
Plain paper output
Caller ID support
9.6 Kbps modem
Answering interface
The Panasonic KX-FHD331 is a plain paper fax machine rated 2.7 stars. It offers a basic approach to faxing using standard paper rather than thermal or special media.
Pros
- Plain paper use
- Caller ID
- Exchange warranty
- Standard modem
- Answering ready
Cons
- Lower user ratings
- Basic features
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It includes caller ID compatibility and an answering machine interface which integrates well with home phone lines. The 9.6 Kbps modem is standard for reliable transmission of basic documents.
While its rating is lower due to occasional technical issues the 6-month warranty with exchange provides some peace of mind. It remains a straightforward option for users preferring standard paper.
This unit is best for users needing a simple fax and phone combo. If you want to avoid special paper rolls this model provides a functional solution for home use.
Plain Paper Advantage
Using standard plain paper makes it easier to file and archive documents without worrying about fading or tearing.
Warranty Support
The 6-month warranty with exchange ensures you are protected if the unit malfunctions shortly after purchase.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Selecting the right fax machine involves evaluating several key factors beyond just price. This guide outlines the most important features to consider.
Transmission Speed
Transmission speed is measured in bits per second and determines how quickly a document is sent. Faster modems save time especially if you send multiple pages daily.
Look for models with at least 9600 BPS to ensure efficient communication without long wait times.
Memory Capacity
Memory allows the machine to store pages before sending or when out of paper. A higher memory buffer prevents lost documents during busy periods.
Choose a machine with at least 256 KB to comfortably store multiple pages if needed.
Paper Capacity
Paper capacity determines how many sheets the machine can hold before you need to refill. Larger capacities reduce interruptions during high-volume tasks.
Opt for models with 500 sheets or more if you fax frequently throughout the day.
Connectivity Options
Modern fax machines may offer wireless or network connectivity allowing you to fax from computers or mobile devices. Traditional models rely on phone lines only.
Select wireless models if you want to print and fax remotely without wiring.
Paper Type
Some machines use thermal paper which fades over time while others use plain paper that is archival. Plain paper is generally preferred for legal documents.
Ensure the machine supports plain paper if you need long-term document retention.
Phone Features
Many fax machines double as phones with features like caller ID and speed dialing. These add value if you want to consolidate devices.
Look for distinct ring detection and caller ID compatibility for better call management.
Warranty and Support
A solid warranty protects your investment in case of defects. Manufacturer support is crucial if you encounter technical issues.
Check for at least a one-year warranty and accessible customer support channels.
Cost of Consumables
Consider the ongoing cost of ink toner or paper. Some models have expensive proprietary cartridges while others use standard supplies.
Compare supply costs before buying to ensure the machine remains affordable over time.
How to Use and Care for Your Fax Machine
To use your fax machine connect it to a phone line and load paper into the tray. Dial the recipient number and press the start button to send documents automatically.
Regularly clean the glass scanner and rollers to prevent smudges or jams. Use high-quality paper to ensure crisp output and reduce mechanical wear.
Store your machine in a cool dry place away from direct sunlight. Update firmware if your model supports wireless updates to maintain security and performance.
Frequently Asked Questions
Do cheap fax machines work with internet fax services?
Most traditional fax machines require a physical phone line and cannot connect directly to internet fax services. Some all-in-one printers may support fax over IP depending on their settings. Check your model manual to confirm compatibility.
Is it worth buying a renewed fax machine?
Buying a renewed unit can save money while providing similar performance to new models. Ensure it comes with a warranty to protect against defects. This is ideal for budget-conscious buyers.
How long does a fax transmission typically take?
Standard fax transmission takes about 15 to 30 seconds per page depending on speed. Higher speed modems reduce this time significantly. Faster transmission improves workflow efficiency.
Can I send colored documents via fax?
Most standard fax machines transmit in black and white only. Color faxes require a specialized machine which is rare. Check specifications before buying if color is essential.
What is the difference between thermal and plain paper fax?
Thermal fax machines use special heat-sensitive paper that can fade over time. Plain paper machines use standard paper which is better for archiving. Plain paper is generally preferred for business use.
Do fax machines still work today?
Yes fax machines still work as long as they have a phone line connection. Some regions still require them for legal or medical documents. Wireless fax apps are an alternative for some.
Final Thoughts on Choosing the Best Cheap Fax Machine
This guide reviewed ten cheap fax machines ranging from basic standalone units to all-in-one solutions. The Canon PIXMA TR8620a and Brother FAX-575 offer strong value for different needs.
Prioritize transmission speed and paper capacity if you handle high volumes. For basic home use an all-in-one printer may be more cost-effective than a dedicated fax unit.
Prices and availability fluctuate so check current listings before purchasing. Selecting a model that matches your fax frequency will ensure long-term satisfaction.